In business, small costs add up so that over time they become giant ones. Printer ink falls under the category of disposables where pennies-a-day spending becomes or thousands of dollars in no time. You can hold to your budget by choosing quality products and asking employees to take measures that will help extend the life of toner and ink cartridges. Send an electronic memo that outlines the following steps that will reduce costs, save on paper and help protect the environment.
Go Top End
Trying to save upfront will cost more in the long run. Choose high-quality machines to start and the highest quality name-brand ink and toner supplies from business products Sacramento. Low-end printers and combination copiers produce poor results, requiring reprints more often than necessary; they are also more likely to jam and break down. Off-brand ink supplies do not last as long as those from main brand ones, and they produce copies with streaks and inaccurate colors.
Tone Down Interoffice Documents
Team members know that a pretty, well-formatted document makes the best impression for client work. However, printing a nice looking memo for interoffice communication is not necessary in many cases. Printing in economy mode as opposed to a higher-quality one uses far less ink.
Produce Only What You Need
Guide employees to proof their work very carefully before sending it to the printer. Too often, mistakes lead to second, unnecessary printing. When printing multi-page documents, ask that everyone considers whether they can skip some pages; printing all pages and then discarding some is extremely wasteful.
Printing and copying are necessary functions of any large and small business. Over time, however, ink and toner cartridges become big-ticket items in the office budget, along with the paper they print upon. Processing documents thoughtfully can lead to extraordinary savings on printing supplies over many years.