The secret to becoming more productive in the office is to keep your work station always organized and efficient.
Regardless of the sector in which you work, spending a day in a chaotic and disorganized environment, in addition to making staff more stressed and susceptible, also contributes to drastically reducing the level of attention and, consequently, the quality and quantity of work produced.
For this reason, we have created a short guide to help you furnish the office and organize the work by making the most of the spaces.
1. Give the office a comfortable appearance
The first step to organize the office is to complete the furnishing with accessories and details to give it a more distinctive and welcoming look. Begin by giving small touches of personality by painting the walls with soft and relaxing colors, organize a common area where communication is facilitated and, above all, you don’t pay attention to the costs of buying quality ergonomic armchairs.
2. Maximize the spaces
Make sure that all unused items around the office do not hinder your daily work by taking up unnecessary space, perhaps assigning a box for your personal items to each colleague or choosing to use lockers, hooks and changing rooms to store gym jackets and bags.
3. Position the employee workstations correctly
Dividing work areas by role and keeping those employees who work on the same project close together will avoid unnecessary loss of time and traffic jams due to possible frequent travel. This is a logistic aspect that does not involve any expense, resulting at the same time of fundamental importance for a good organization of the office work.
4. Keep the desk clean and tidy
When sitting at the desk to start working, there is nothing more irritating and distracting than finding it dusty or with mountains of documents and piled papers. Make sure, therefore, that everyone in the office cleans it at the end of the day and that each work surface is provided with a document collector, a correspondence holder and a business card holder. In this way, you will not only instill a greater sense of belonging in your employees, but you will also contribute to increasing the level of professionalism that your company transmits to customers.
5. Update the equipment
Sitting at your desk and having to work with a broken printer, or with an old generation monitor and computer and a slow and unreliable hard disk, certainly does not encourage you to work. So, don’t hesitate in renewing your technological products, because the functionality is often synonymous with speed and efficiency. Always for the same reason, think also of the benefits that the purchase of a multi-function printer could have: reduction of the occupied space, compactness and less trips to the printer.
6. Improve the environment
No one in the world could work for eight consecutive hours while maintaining concentration and productivity levels. For this reason, we recommend creating a comfortable environment by introducing small objects, such as plants, paintings and photos that break with the standardized appearance of most offices and give a touch of personality to the surrounding environment. Also, pay attention to keep a warm temperature, using the right equipment. Click here to learn more about Retro-line and its advanced, self-regulating heat trace system.
7. Use paperweights to keep cables close at hand
If your workstation looks like the average desk, it will probably be full of twisted USB cables, usually used to charge cell phones or download photos to your PC. To solve the problem in a simple way and put everything in order, you could attach some paper clip to the edge of the desk.
8. Make breaks
Working too much does not increase productivity, rather it decreases it. Be sure to organize breaks, with colleagues, including parties to celebrate the achivements. Drinking some noir wine maybe a good idea, but pay attention, not too much!
9. Use colored page markers to easily recognize the cables
Also the cables can get confused and, in order not to waste time trying to identify them, try to organize them using colored page markers to label them. There are two options: rely on different colors or write on individual tabs to remind you of what they are.
10. Focus on archiving
Particularly in the most intense periods and when the deadlines approach, it is of particular importance a maximum care in the organization of the office work. So, make sure your documents are well-placed to be included in practical matters
As we have seen, there are so many ways to increase the productivity of your staff through some changes in the organization of the office. Nevertheless, you don’t necessarily have to adopt them all, start by choosing a couple and you will immediately notice the difference in the positive attitude of your employees. And remember, if you need help moving your office, check out Bekins Moving Solutions.